Reference Letter Format
This reference letter format presents a classic reference letter. A reference letter should give information on your connection with the person you are recommending, why they are qualified, and the skills they have.The following reference letter format is convenient for an employment reference, as well as a reference for graduate school.
Use this reference letter format as a guide for writing your own personalized reference letters.
Reference Letter Format
Salutation
If you are writing a personal letter of reference, place a salutation (Dear Dr. Carlos, Dear Mr. John, etc.). If you are writing a general reference letter, say "To Whom it May Concern" or solely don't place a salutation.Paragraph 1
The first paragraph of the reference letter explicates your connection to the person you are suggesting, including how you know them, and why you are qualified to write a reference letter to recommend employment or graduate school.Paragraph 2
The second paragraph of the reference letter includes concrete information on the person you are writing about, including why they are qualified, what they can contribute, and why you are providing a reference letter. If necessary, use more than one paragraph to give details.Paragraph 3
When writing a reference letter referring a candidate for a specific job opening, the letter will contain information on how the person's skills match the position they are applying for. Request a copy of the job posting and a copy of the person's resume so you can target your reference letter accordingly.Summary
This section of the reference letter includes a brief summary of why are you are recommending the person. State that you "highly recommend" the person or you "recommend without reservation" or something similar.Conclusion
The concluding paragraph of the reference letter includes an offer to give more information. Place a phone number within the paragraph, provide the phone number and email address in the return address section of your letter, or in your signature.Sincerely,
Writer Name
Title
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